Job Description

Please complete the application completely and accurately.

New River Electrical is searching for an organized, detail-oriented Contract Administrator to join our team. The Contract Administrator will provide contract administration support for construction related agreements, including but not limited to document preparation, agreement monitoring and compliance with agreement closeout procedures. This position will report to the Contracts Manager.

Duties/Responsibilities

• Maintains contract files and reports, including subcontractor records.
• Prepares contract documents, including non-disclosure agreements, master services agreements, work orders, purchase orders, change orders and subcontracts and ensures their proper execution.
• Reviews solicitation documents and evaluates supplier and subcontractor proposals to ensure consistency with contract language and requirements.
• Administers agreements to ensure compliance with terms and conditions of executed contracts.
• Assists Contracts Manager in training field supervision and project managers on our contract lifecycle management software.
• Assists in audit strategies if contract disputes arise.
• Works with Superintendents, Foremen and Project Managers for contract implementation and compliance with contract requirements.
• Manages renewals of several types of subcontract documents.
• Communicates with field and project personnel to evaluate compliance with contracts.
• Compiles reports for management to monitor contract status, contract expirations, and overall contract performance.
• Various tasks and responsibilities as assigned by Contracts Manager on an as needed basis.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Associate degree or equivalent combination of education, training, and experience.
• Minimum 5 years of experience working in an administrative assistant or project support role.
• Demonstrated proficiency in MS Office, including Word and Excel.
• Experience with Agiloft CLM Software a plus.
• Must possess superior attention to detail, with the ability to spot inconsistencies or ambiguities in contracts.
• High levels of discretion and judgment in both interpersonal and business matters.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external professionals.
• Must have strong written and verbal communication skills.
• Must have excellent analytical thinking skills and problem-solving abilities.
• Resourceful team-player, yet with the ability to effectively work independently.
• Proven ability to manage confidential information with discretion and integrity.
• Strong time management skills and ability to meet deadlines.
• Knowledge and experience in the construction industry preferred.

Travel

There may be occasional limited travel for off-site meetings, events, or other business matters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

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