Job Description

Summary:

The Office Assistant provides crucial administrative and organizational support to ensure smooth daily operations within our office environment. This role involves a range of tasks, from handling communication and paperwork to assisting with various office functions.

Responsibilities:

• Administrative Support:
  
• Answer and direct incoming phone calls, emails, and other inquiries.
  
• Greet and assist visitors and clients.
  
• Manage and maintain office calendars and schedules.
  
• Schedule and coordinate meetings and appointments.
  
• Prepare meeting agendas and take minutes.
  
• Maintain office supplies and equipment inventory, ordering as needed.
  
• Document Management:
  
• Create, edit, and format various documents, such as letters, memos, reports, and presentations.
  
• File and organize documents, both electronically and in physical files.
  
• Process incoming and outgoing mail and packages.
  
• Data entry and maintenance of databases and spreadsheets.
  
• Office Operations:
  
• Assist with travel arrangements, including booking flights and accommodation.
  
• Coordinate and facilitate office events and activities.
  
• Liaise with vendors and service providers.
  
• Assist with basic IT troubleshooting and support.
  
• Perform other duties as assigned.
  

Requirements

Qualifications:

• High school diploma or equivalent.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Excellent written and verbal communication skills.
  
• Strong organizational and time management skills.
  
• Ability to work independently and as part of a team. 
  
• Detail-oriented and able to multitask in a fast-paced environment.
  
• Professional and courteous demeanor.
  

Additional Information:

• Experience: Previous experience in an office setting is preferred but not required.
  
• Physical Requirements: May involve lifting and carrying light objects, sitting for extended periods, and using a computer and other office equipment.
  
• Work Environment: Primarily an indoor office environment.
  

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